Contracts Administration

What is Contract Management?

Contracts Management supports the entire contract and customer lifecycle, covering all processes that contribute, create, or use contract data. Effective contract management requires an understanding of every step in the contract process, including steps to contribute, create, or use contract data.

The business world is changing. New ways to generate revenue require companies to reinvent ways to manage their customers’ lifecycles, making contract management more important than ever.

What is the Contracts Administration?

Take a closer look at everything related to the ultimate guide to contract management.

For many companies, “contract management” means “putting executed contracts in an overflowing filing cabinet so that they are never referenced again.” Contract management includes self-service portals, pre-approved legal templates, legal guides, and digital signatures. In this world, legal resources are exceptionally free to manage and can generally focus on important or non-standard contracts that pose a risk to the organization. Before jumping in detail, learn more about how contract management is important to all your business.

Contract management stage 

1) Application      

After the quotation process, the business user asserts the legal need for the contract (e.g., NDA, service contract, standard license agreement). Older contracts are potential because contract “repositories,” which are often filing cabinets, desktops, or shared servers, are often confused because there is no template for creating consistent contracts. Commercial Management In Construction is very useful.

2) Generate

Legal involvement is required to create each contract, whether standard or specific. This is the stage where bottlenecks usually occur.

3) Negotiate

Negotiations will begin to determine the terms of the final contract.

4) Approval

Sales require the approval of the terms and conditions. Still, depending on the size of the contract, it may require approval and signature by legal, executives, stakeholders, all internal teams, and clients.

5) Run

Contracts come into effect and are often stored in filing cabinets that are difficult to find and modify.

6) Search / Report

You cannot search for contracts or run reports because you cannot easily find the filing cabinet contract. If found, all contract analysis is done manually and can result in human error.

7) Comply

Are the parties keeping the end of the agreement? This can be time-consuming and labour intensive as staff must manually check the transactions for the contract for signs of default.

8) Changes / reviews

Most contracts have an expiration date on which the parties must decide whether to revoke, renew, or renegotiate the contract. Often these end dates are overlooked. In short, you lose countless revenues.

What are the challenges of contract management?

  1. Manual contract management poses a bottleneck in the sales cycle.

The legal department is often the department responsible for creating, managing, and maintaining contracts internally. Unfortunately, if Legal needs to manage contracts manually, the contract management process gets stuck.

  1. Manual contract management causes a (manual) error.

Also, if you don’t see an error like this, you’re heavily dependent on your legal team.

  • violation
  • Income leak
  • Extension of sales cycle time

Customer relationships at stake